Annual Leave Request

Fill in your annual leave request quickly and professionally. Download the document ready to sign.

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What is an annual leave request and how does it work in Romania?

An annual leave request (cerere de concediu de odihna) is a formal document submitted by an employee to their employer requesting time off for rest and recuperation. Under Romanian labor law (Labor Code, art. 144-153), every employee is entitled to a minimum of 20 working days of paid annual leave per year, though many collective bargaining agreements and individual contracts provide more generous allowances. The leave request must be submitted in advance and approved by the employer according to the company's internal leave scheduling plan. Employees cannot waive their right to annual leave, and employers who fail to grant leave within the legal timeframe may face penalties. The leave request formalizes the process and creates a written record of the approved absence.

Legal framework for annual leave in Romania

Romanian labor law establishes clear rules for annual leave. The minimum entitlement is 20 working days per calendar year, prorated for employees who join mid-year. Leave must be taken within the current year or, exceptionally, carried over to the first 18 months of the following year. The employer schedules leave in consultation with employees or their union representatives, and the schedule is typically established by the end of the previous year. During annual leave, the employee receives a leave indemnity calculated as the average of their daily base salary over the three months preceding the leave. Employees cannot be recalled from leave except in exceptional circumstances defined by law. Understanding these rules helps employees exercise their rights correctly.

How to fill in the annual leave request online

On Contract Kit, generating an annual leave request takes just a few minutes. You enter the employee's name, position, and department, followed by the employer's company name. Then you specify the leave period — start date, end date, and total number of working days requested. The form calculates the working days automatically, excluding weekends and public holidays. You can add a brief justification or notes if required by your company's internal policy. After the secure payment, you download the completed leave request in DOCX format, ready to print, sign, and submit to your HR department or direct supervisor for approval.

Frequently Asked Questions

How many days of annual leave am I entitled to?
Under the Romanian Labor Code, every employee is entitled to a minimum of 20 working days of paid annual leave per year. Many collective bargaining agreements and individual employment contracts provide more than the minimum. The exact number should be specified in your employment contract.
Can the employer refuse my annual leave request?
The employer can postpone the requested leave period based on operational needs, but cannot refuse annual leave entirely. Leave scheduling is typically done in consultation with employees. If the employer consistently refuses to grant leave, the employee can file a complaint with the Labor Inspectorate.
Can I carry over unused leave days to the next year?
Yes, unused annual leave can be carried over to the following year, but it must be used within the first 18 months. After this period, the right to those leave days is forfeited. Employers are responsible for ensuring employees take their annual leave.
How much am I paid during annual leave?
During annual leave, you receive a leave indemnity (indemnizatie de concediu) calculated as the daily average of your base salary, corresponding allowances, and permanent bonuses over the three months preceding the leave. This amount cannot be less than your base salary.