Handover Report

Officially document the handover of goods, equipment or spaces. Avoid future misunderstandings.

Professionally Reviewed Instant Download Editable DOCX Format Updated for 2026

What's included

  • Professionally drafted document template
  • Customizable fields for your data
  • Instant download after payment
  • DOCX format — editable in Word

How to Use

  1. 1 Fill in the required fields in the form above
  2. 2 Review the optional fields for additional customization
  3. 3 Click "Generate Document" and complete the payment
  4. 4 Download your personalized document instantly

What is a handover report and when do you need one?

A handover report (proces-verbal de predare-primire) is an official document that records the transfer of goods, property, or assets from one party to another. This document serves as legal proof that the transfer took place, detailing the condition of the items at the moment of handover. Handover reports are commonly used when moving into or out of a rented property, transferring company assets between employees, delivering goods under a sale or donation contract, or completing a construction project. Without a signed handover report, it becomes extremely difficult to prove the condition of transferred items, leading to disputes about damage, missing items, or unfulfilled obligations. In Romanian legal practice, the handover report is an indispensable companion to virtually any contract involving physical assets.

What should a handover report contain?

A legally effective handover report must include several key elements: the date and location of the handover, full identification of both parties (the transferor and the recipient), a reference to the underlying contract (lease, sale, donation, etc.), a detailed inventory of the goods or property being transferred, the condition of each item at the time of transfer, any observations or reservations noted by either party, meter readings for utilities (in the case of property handovers), and the signatures of both parties. For property handovers, it is advisable to include photographs as annexes. Our template on Contract Kit guides you through all required fields and produces a professional, legally compliant document.

How to fill in the handover report online

Creating a handover report on Contract Kit is straightforward. First, you select the type of handover (property, goods, equipment, or other). Then you enter the details of both parties — the person delivering and the person receiving the items. Next, you list each item or asset being transferred, along with its condition and any relevant details such as serial numbers, quantities, or descriptions. For property handovers, the form includes fields for utility meter readings and the condition of rooms, fixtures, and appliances. After completing all fields and making the secure payment, you download the finished handover report in DOCX format, ready to print and sign at the moment of transfer.

Frequently Asked Questions

Is a handover report legally mandatory?
While not always legally mandatory, a handover report is strongly recommended and often essential as evidence. For rental properties, it is the primary document proving the condition of the premises at the start and end of the lease. Without it, disputes about damage or missing items become very difficult to resolve.
When should the handover report be signed?
The handover report should be signed at the exact moment of transfer — when the property keys are handed over, when goods are physically delivered, or when assets change custody. Both parties should be present to inspect the items and agree on their condition before signing.
Can I attach photos to the handover report?
Yes, and it is highly recommended. Photographs serve as additional evidence of the condition of items at the time of transfer. Our DOCX template allows you to add an annex section where you can reference attached photographs or insert them directly into the document.
Do I need separate handover reports for move-in and move-out?
Yes, for rental properties you should create two handover reports: one when the tenant moves in (documenting initial condition) and one when the tenant moves out (documenting final condition). Comparing the two reports determines whether the security deposit should be returned in full.